I’m currently working remotely. Am I required to get a flu shot?

No, if you are working 100% remotely, as defined by your work location in Workday, you are not required to have the flu vaccine. However, if you are in a hybrid position or if you plan to spend any time on a WashU campus, the flu vaccine will be required.

I think I’m documented as a remote worker. How do I check my status to ensure I don’t need the vaccine?

Login into Workday and click on your Profile Icon in the top left corner. Click on View Profile and review the Job Details section. Remote employees Location’s is listed as Remote followed by the state in which you reside. As an example, a remote Missouri employee would be listed as “Remote – Missouri”. If your location is designated as Remote, you do not need the flu vaccine this year.

If you have a physical WashU address as your work location, you are required to get the flu vaccine and submit documentation by the deadline to remain in compliance with this year’s flu vaccine policy.

My manager told me I am a remote employee. How do I change my work location in Workday?

You will need to discuss your work location with your supervisor. If your supervisor confirms and approves your remote work location, your departmental HR partner will need to update the location in Workday.

I am a zero-hour employee. Am I required to get a flu shot.

If you are not working on campus, you are not required to get the flu vaccine. However, if you plan to be on-campus and work, you will be required to get the vaccine to be back on-campus.

I got my flu vaccine at a local pharmacy in August. Will that count toward this year’s flu vaccination policy?

Vaccination proof that was received on or after Sept. 1, 2023, will be accepted. Yes, if you received your flu vaccine from an off-site location, such as a location pharmacy or your primary care physician’s office, after Aug. 31, 2023, you can submit your documentation in ReadySet to remain in compliance with the mandatory flu vaccine policy.

Will I have to pay for my flu shot?

Washington University covers the cost of employee flu shots through several ways. If you are enrolled in a university medical plan, your flu shot is covered at 100%.  Note, however, that if you see your medical provider for another health concern other than a flu shot, your provider may charge for an office visit. We recommend you contact your healthcare provider in advance to discuss how to obtain your annual flu shot. 

I don’t have my medical insurance card. How do I get a new one? 

Call UnitedHealthcare member services at 800-382-2599 and provide WashU’s group number: #702111.  You can also log in to your account at myuhc.com to order a new card.  

How will you protect my privacy? 

Flu shot documentation is tracked in a HIPAA-compliant system maintained by Occupational Health and separate from your employee record.

Can I get my flu shot during work time? 

Yes. Talk to your supervisor about an appropriate time for you to get your flu shot. 

I have an approved medical exemption for the influenza vaccine from previous years, is it still valid?

Yes, you can find your vaccination record on Workday. Read a step by step tutorial to view documentation online.

I have an approved medical exemption for the COVID-19 vaccine, does that mean I have an exemption for the influenza vaccine?

No, you will need to apply for a 2023 flu vaccine exemption, regardless of your COVID-19 vaccine status.

I have an approved religious exemption for the influenza vaccine in past years, do I need to reapply for an exemption?

Yes, religious exemptions are only valid for one year and have to be submitted for each vaccine offered. 

I am 65 or older, what flu vaccine should I take?

The CDC says people 65 years and older can receive any flu vaccine approved for use in that age group with no preference for any one vaccine over another. There are vaccines designed for older adults to elicit a stronger immune response to promote higher antibody production. You should discuss the best option for you with your healthcare provider.

Which vaccine does Occupational Health offer for those 65 and older? 

This year we are offering, FLUAD Quadrivalent which is a standard dose, inactivated influenzas (flu) vaccine, manufactured by Seqirus that contains an adjuvant.

It is manufactured using an egg-based process (like most flu vaccines), and includes an adjuvant called MF59. (An adjuvant is an ingredient added to a vaccine that helps create a stronger immune response to vaccination.)  FLUAD Quadrivalent is only approved for use among people 65 years and older, who often have a lower protective immune response after flu vaccination compared to younger people.

Is it possible to get sick from the flu vaccine?

Although you may experience a mild and temporary fever after you receive the flu vaccination, this does not mean you have the flu. In fact, the flu vaccination does not give you the flu. The viruses in the flu shot are killed (inactivated).

What are common side effects of the flu vaccine?

Soreness, redness, and swelling where shot is given, fever, muscle aches, and headache can happen after influenza vaccine. These side effects do not mean that you have the flu.

Does this year’s Occupational Health vaccine contain thimerosal (a preservative) or latex? 

No, all vaccines at WashU Occupational Health are preservative and latex free.

Is it safe for pregnant women to get influenza vaccine? 

Yes. In fact, vaccination with the inactivated or recombinant vaccine is recommended for women who will be pregnant during the influenza season. Pregnant women are at increased risk for serious medical complications from influenza. In addition, vaccination of the mother will provide protection for her newborn infant from influenza during the first 6 months of life. Women who are breastfeeding may be vaccinated.  

What is my responsibility as a supervisor?

All supervisors are required to monitor their direct reports and ensure that they are in compliance. 

How can I report my flu vaccine, not given by Occupational Health? 

After your vaccine is complete, upload your vaccine documentation in Workday. Find step-by-step instructions here.

What documentation is sufficient for proof of vaccination?

Retain a copy of your vaccine documentation that includes your name, type of vaccine and the date administered. Examples of acceptable documentation are your customer receipt or your Vaccine Administration Record.

How do I request an exemption?

Find the exemption form in the WashU Flu Shot Policy. You need to complete and submit the forms. If you have received an exemption, you then need to upload your approval letter into Workday just as you would upload vaccine documentation. Find step-by-step instructions here.

Will a flu vaccine protect me against COVID-19? 

Getting a flu vaccine will not protect against COVID-19, however flu vaccination has many other important benefits. Flu vaccines have been shown to reduce the risk of flu illness, hospitalization and death. Getting a flu vaccine this fall will be more important than ever, not only to reduce your risk from flu but also to help conserve potentially scarce health care resources.

Will the COVID-19 booster shot be required?

At this time, we are not requiring the COVID-19 booster for WashU employees.

Please note: Occupational Health does NOT have a supply of COVID-19 booster shots at this time. Employees should find an external retail pharmacy to administer any necessary COVID-19 booster vaccine.


For additional information, please contact the Occupational Health Services team at  fluvaccine@wustl.edu.