FAQs

No, if you are working 100% remotely, as defined by your work location in Workday, you are not required to have the flu vaccine unless you come to campus before March 31, 2025, in which case, you must provide vaccine documentation.

However, if you are in a hybrid position or if you plan to spend any time on a WashU campus, the flu vaccine will be required.

Login into Workday and click on your Profile Icon in the top left corner. Click on View Profile and review the Job Details section. Remote employees Location’s is listed as Remote followed by the state in which you reside. As an example, a remote Missouri employee would be listed as “Remote – Missouri”. If your location is designated as Remote, you do not need the flu vaccine this year.

If you have a physical WashU address as your work location, you are required to get the flu vaccine and submit documentation by the deadline to remain in compliance with this year’s flu vaccine policy.

You will need to discuss your work location with your supervisor. If your supervisor confirms and approves your remote work location, your departmental HR partner will need to update the location in Workday.

If you are not working on campus, you are not required to get the flu vaccine. However, if you plan to be on-campus and work, you will be required to get the vaccine to be back on-campus.

Vaccination proof that was received on or after Sept. 1, 2024, will be accepted. If you received your flu vaccine from an off-site location, such as a location pharmacy or your primary care physician’s office, after Aug. 31, 2024, you can submit your documentation in Workday to remain in compliance with the mandatory flu vaccine policy.

WashU covers the cost of employee flu shots through several ways. If you are enrolled in a university medical plan, your flu shot is covered at 100%.  Note, however, that if you see your medical provider for another health concern other than a flu shot, your provider may charge for an office visit. We recommend you contact your healthcare provider in advance to discuss how to obtain your annual flu shot. 

Call UnitedHealthcare member services at 800-382-2599 and provide WashU’s group number: #702111.  You can also log in to your account at myuhc.com to order a new card.  

Flu shot documentation is tracked in a HIPAA-compliant system maintained by Occupational Health and separate from your employee record.

Yes. Talk to your supervisor about an appropriate time for you to get your flu shot. 

Yes, you can find your vaccination record on Workday. Read a step by step tutorial to view documentation online.

No, you will need to apply for a 2024 flu vaccine exemption, regardless of your COVID-19 vaccine status.

Yes, religious exemptions are only valid for one year and have to be submitted for each vaccine offered. 

The CDC says people 65 years and older can receive any flu vaccine approved for use in that age group with no preference for any one vaccine over another. There are vaccines designed for older adults to elicit a stronger immune response to promote higher antibody production. You should discuss the best option for you with your healthcare provider.

This year we are offering, FLUAD Quadrivalent which is a standard dose, inactivated influenzas (flu) vaccine, manufactured by Seqirus that contains an adjuvant.

It is manufactured using an egg-based process (like most flu vaccines), and includes an adjuvant called MF59. (An adjuvant is an ingredient added to a vaccine that helps create a stronger immune response to vaccination.)  FLUAD Quadrivalent is only approved for use among people 65 years and older, who often have a lower protective immune response after flu vaccination compared to younger people.

Although you may experience a mild and temporary fever after you receive the flu vaccination, this does not mean you have the flu. In fact, the flu vaccination does not give you the flu. The viruses in the flu shot are killed (inactivated).

Soreness, redness, and swelling where shot is given, fever, muscle aches, and headache can happen after influenza vaccine. These side effects do not mean that you have the flu.

No, all vaccines at WashU Occupational Health are preservative and latex free.

Yes. In fact, vaccination with the inactivated or recombinant vaccine is recommended for women who will be pregnant during the influenza season. Pregnant women are at increased risk for serious medical complications from influenza. In addition, vaccination of the mother will provide protection for her newborn infant from influenza during the first 6 months of life. Women who are breastfeeding may be vaccinated.  

All supervisors are required to monitor their direct reports and ensure that they are in compliance.  Supervisors can run a report in Workday – RPT7485 – WU – My Team Members Out of Compliance with Occupational Health – to view their direct reports compliance.

You will receive weekly notifications in Workday if you have any employee who has not provided approved documentation. Please direct the employee to login to Workday to view and upload the vaccine documentation.

After your vaccine is complete, upload your vaccine documentation in Workday. Find step-by-step instructions here.

Request and retain a copy of your vaccine documentation that includes your name, type of vaccine and the date administered. Examples of acceptable documentation are your customer receipt or your Vaccine Administration Record.

Find the exemption form in the WashU Flu Shot Policy. You need to complete and submit the forms. If you have received an exemption, you then need to upload your approval letter into Workday just as you would upload vaccine documentation. Find step-by-step instructions here.

Getting a flu vaccine will not protect against COVID-19, however flu vaccination has many other important benefits. Flu vaccines have been shown to reduce the risk of flu illness, hospitalization and death. Getting a flu vaccine this fall will be more important than ever, not only to reduce your risk from flu but also to help conserve potentially scarce health care resources.

At this time, we are not requiring the COVID-19 vaccine for WashU employees.

Occupational Health will have a supply of COVID-19 vaccine this fall. Employees may schedule time with their office to receive the COVID-19 vaccine or may find an external retail pharmacy to administer the vaccine.